CAREER AND PROFESSIONAL DEVELOPMENT CENTER

Career and Professional Development Center
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Academic Internship Program
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AIP (Academic Internship Program) Application
AIP - Forms, Procedures, & Additional Information
Placement


For More Information, Contact:

Career and Professional Development Center
Patrick Henry Center

careers@rmu.edu
412-397-6333 Phone
412-397-6326 Fax

Hours of Operation:
Mon. - Thurs.: 8:30 a.m. - 6:00 p.m.
Fridays: 8:30 a.m. - 5:00 p.m.




FACULTY/STAFF > DEPARTMENTS & OFFICES > CAREER AND PROFESSIONAL DEVELOPMENT CENTER > POLICIES > APPLICATION PROCESS
Application Process

A.I.P. Student Application Procedures

The following procedures are designed to assist students in applying to and registering for the Academic Internship Program:
  1. Students are required to apply to the program by completing the Application for Student Academic Internship Program. Applications are also available in the Career and Professional Development Center.

  2. Students submit a completed Academic Internship Program application and a current resume to the Career and Professional Development Center.

  3. The Career and Professional Development Center will forward the student's application, checksheet and hard copy resume to the appropriate academic department head or faculty designate for approval. After review, the Department Head will return the student application materials to the Career and Professional Development Center.

  4. Students who are conditionally approved for the A.I.P. will receive written notification from the academic department. A copy of the notice is sent to the Career and Professional Development Center and the Faculty Advisor. This notice will include information on how to register online with the Career and Professional Development Center and how to obtain employer site approval.

  5. Students who are not approved will receive written notification from the academic department, stating the reasons for ineligibility and any conditions that the student might pursue for future consideration. A copy of the notice is sent to the Career and Professional Development Center and the Faculty Advisor.

  6. Students who choose to search and apply for internships posted by the Career and Professional Development Center need to register online with MonsterTRAK at www.monstertrak.com and upload a resume into the system. Your Freedom Card number is your initial password. Step-by-step registration instructions are included in this packet. The majority of internships received by the Career and Professional Development Center are posted in the RMU Jobs section of MonsterTRAK. Students who apply for these positions may be contacted directly by the employer for an interview at the company/organization site. Some employers opt to schedule an on-campus recruiting visit to interview intern candidates. These internships are posted as preselects in the RMU InterviewTRAK portion of MonsterTRAK. Students who apply for preselect positions will be contacted by email if selected to interview on campus. Students are expected to follow-up with all employers who contact them.

  7. Students who have found an internship site independently are not required to register online. Students are required to have the employer submit a completed Employer Information Form to the Career and Professional Development Center and have the employer site approved by the academic department.

  8. Acceptance into the Academic Internship Program does not guarantee placement with an organization. Students are encouraged to actively conduct an internship search with the assistance of the Career and Professional Development Center and academic departments. Every effort is made by the Career and Professional Development Center to seek opportunities for students, both paid and unpaid.

  9. Once students are selected for and accept an internship, they should notify the Career and Professional Development Center who will work with the students and academic departments for registration of credits.

  10. The Academic Department Head or designate will submit the prerequisite waiver for the student.

  11. Once the student receives notification by email that the prerequisite waiver has been granted, he/she should take a copy of the email to the Student Support Center to register for the internship credits, make any adjustments to his/her schedule, and make financial arrangements. The student may also register online and make schedule adjustments.

  12. Students are required to complete, sign, and return to the Faculty Advisor the Mutual Letter of Agreement, which will be provided by their academic department.

A.I.P. Student Responsibilities

Applying to the Academic Internship Program
  1. Learn about the program from your Academic Department, the Career and Professional Development Center, Communications Skills V Classes, or go to Academic Internship Program (AIP) on the Career and Professional Development Center website.

  2. Obtain application form from the Career and Professional Development Center or the website (AIP Application).

  3. Complete application and submit with resume to the Career and Professional Development Center.

  4. Receive decision (approved/denied) from your Academic Department via letter.
Conducting an Internship Search
  1. Register online with MonsterTRAK at www.monstertrak.com and upload a resume into the system. Your Freedom Card number is your initial password. The majority of internships received by the Career and Professional Development Center are posted in the RMU Jobs section of MonsterTRAK, . Students should check MonsterTRAK at least once a week to review opportunities and submit their resumes directly to organizations. Some employers opt to schedule an on-campus recruiting visit to interview intern candidates. These internships are posted as preselects in the RMU Interview TRAK portion of MonsterTRAK. Students who apply for preselect positions will be contacted by email if selected to interview on campus. Students are expected to follow-up with all employers who contact them.

  2. You may wish to schedule an appointment with a Career Consultant to discuss your job search options.

  3. Students who have found an internship site independently are not required to register online. Students are required to have the employer submit a completed Employer Information Form to the Career and Professional Development Center and have the employer site approved by the academic department.
Receiving the Internship Job Offer
  1. Obtain internship job offer and contact the Career and Professional Development Center.

  2. The Career and Professional Development Center will notify the appropriate academic department head of student placement so that they may submit a prerequisite waiver to begin the registration process.

  3. Student will automatically receive an email to their University account that the prerequisite waiver has been submitted and they may now register for the internship. Student should contact the Career and Professional Development Center if email is not received within five days of notification of internship.

  4. Student should take a copy of the email to the Student Support Center to assure registration in desired courses and make financial arrangements.
Beginning the Internship
  1. Receive course syllabus and materials from Faculty Advisor.

  2. Complete and return the Mutual Letter of Agreement to the Faculty Advisor within the first two weeks of your assignment. We suggest you contact your Faculty Advisor prior to the start of your internship to receive a syllabus and course material. Please refer to Department Contacts.
Completing the Internship
  1. Complete and return the student evaluation to the Faculty Advisor at the end of the term.

A.I.P. Undergraduate and Graduate Credits

The number of credits a student can earn is determined by the academic department head or program director. The maximum number of academic internship credits a student can apply towards graduation is 12, with most internships qualifying for 3-6 credits. The quality of the internship position description is evaluated by the following criteria:
  1. Substance of the internship position. The position should be related to the student's major or career goals and have valid work assignments and tasks.

  2. The academic assignments as specified in the A.I.P. syllabus.

  3. Duration of the internship position. Students must participate in a 15-week experience (Fall and Spring Terms) or 12-week experience (Summer Term) even if the total number of learning hours exceeds the minimum requirement. There is no difference between a paid and an unpaid assignment. During the Summer Term students are permitted to participate in 40 learning hours weekly during the 12-week experience.
Undergraduate Credits

Credit Hours Number of Contact Weeks Minimum Hours Required
3 credits 15 Weeks 150 learning hours
6 credits 15 Weeks 300 learning hours
9 credits 15 Weeks 450 learning hours
12 credits 15 Weeks 600 learning hours

Graduate Credits*

Credit Hours Number of Contact Weeks Minimum Hours Required*
3 Credits 15 Weeks 150 Learning Hours
6 Credits 15 Weeks 300 Learning Hours

*Please note, individual departments may require a higher minimum number of learning hours.

Students are required to complete the minimum number of learning hours in accordance with the University's academic calendar:

Semester/Term Program Participation
Fall Semester September - December (15 weeks)
Spring Semester January - April (15 weeks)
Summer Term May - August (12 weeks)

The student's work schedule is arranged between the student and the employer. The employer retains the option to ask the student to return for subsequent semesters and terms. The student is obligated to register for credits during the initial assignment with the employer. If a student continues an assignment after the initial semester/term, the employer must demonstrate in writing any new learning objectives before permission to register for credit can be given. The student may continue the assignment without Robert Morris University sponsorship. Some internship positions require the students to commit to a nine- or twelve-month assignment. The student is required to honor the internship position agreement.
A.I.P. Registration Process

A student who is approved to participate in A.I.P. registers for credits only after securing an approved internship. Once a student has secured an approved internship, he/she should:
  1. Contact the Career and Professional Development Center who will notify the academic department head.

  2. The academic department head or faculty designate ensures that the students' appropriate available credits and the job description credits are consistent.

  3. The academic department head or faculty designate submits the prerequisite waiver for the credits. The student will automatically receive an email that the prerequisite waiver has been submitted and he/she may now register for the internship by taking a printed copy of the email to the Student Support Center. Student should call the Career and Professional Development Center if email is not received within five days of notification of internship.

  4. The academic department head or faculty designate verifies the list of registered students with the Career and Professional Development Center.

  5. Students are expected to follow registration procedures in a timely manner. Failure to do so may result in additional registration fees or termination from the program. The academic department and the Career and Professional Development Center are not responsible for any late registration or add/drop fees.

Robert Morris University Academic Internship Program Application

The A.I.P. application must be completed and submitted along with a current resume to your Academic Department Head by the deadlines noted.

Academic Internship Program Application